Alexandra Gardens: Playground Reform and Upgrade Project Essay Example

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project management

Alexandra Gardens: Playground Reform and Upgrade Project


Alexandra Gardens: Playground Reform and Upgrade Project

No: 002
File No: 011

Registration No:


Alexandra Gardens

Boathouse Dr, Melbourne VIC 3004, Australia
+61 3 9658 9658

End user:

Alexandra Gardens Revenue Generation Department

+61 3 9658 9658

Project manager




Target date

Risk level



The estimated budget is AUD 200,000, and Alexandra Gardens provides the investment

Start date: 1 December 2015

End date: 20th December 2015

Project Details

Background to project:

Alexandria Gardens, which is located at Melbourne, wish to expand revenue collection through attracting more customers. The current playground does not reflect the current requirements of the park and also the socioeconomic changes of people of Melbourne. Thus, the project is to reform and upgrade the current playground to meet international standards and specifications.

Project Objectives

The following are the achievements when the project becomes successful:

  • Provide an avenue for rejuvenation

  • Make the environment more attractive

  • Provision of a safe playing space for children under 15 years

The client’s objectives for, and details of, the project:

  • Improve the attractiveness of the park

  • Increase revenue generation through increase of number of people visiting the vicinity

  • Complement other services and products offered within Alexandria Gardens

Relevant client documentation:

  • Approval documentation from different institutions

  • Authorisation letters and other documentations to accomplish the project


The purpose of the project is to reform and upgrade Alexandria Garden’s playground. The project implementers have to adhere to different legal requirements and seek further clarification from Alexandria Garden Project Committee. The project should be completed with a budget of less than AUD 200,000.

Estimate ($)

The estimation incorporates the cost of labour. The acquisition of a product or materials has incorporated the aspect of human labour costs. The following table summarises budget allocation for the upgrade:

Estimated Cost (AUD)

Hard Construction

Material cost


Site Work


Landscaping services


Water piping


Equipment, furnishings, and fixtures


Flooring, framing and foundation


Sub Total Hard Construction


License Cost and Permits


Soft Construction

Quantity Surveyor, Engineers, Architect


Legal fees


Landscaping designing



Playground Planning


Sub Total Soft Construction




Total Estimated Cost



The following are the stakeholders who will be affected or have influence on the project:


Role and Responsibility

Government agencies

Provision of appropriate documentation and guidance to adhere to the stated Australian standards and components of NCC. In addition, the stakeholder provides the permits and licensing, which are important in operating the playground.


The community has an interest in the use and impact of the project on the environment. The engagement of the community is important because it determines the success of the project.

Financial institutions

The project requires funding and engagement with financial institutions will result in allocation of resources to address the construction requirements

Insurance companies

Different forms of insurance are required during the development period and during management of the project.


The section discusses the project team and their respective roles in completing the project. It addresses the materials and equipment, consultants and other external resources.


Human resource

Working hour

The employees tasked with the completion of the project should work a maximum of 8 hours per day. However, the workers can extend the working time through official communication.


Use of the different tools including electrical power tool and pneumatic power tool

The usage of the tools from Monday to Friday should be before 7 am and after 8 pm. On Public Holidays and weekends, these tools and equipment should be used before 9 am and after 8 pm.


Comparable hard surfacing material, bricks and concentrate

The quality should be considered, and the significance towards the construction should be factored


Pressure treated wood

The wood should not contain CCA chemical because it is harmful towards health


Engineers, surveyors and other experts

The consultants will continue advising the workers on the construction and development approaches.

Government Agencies

Local authority, licensing offices

The project management has to seek advice and directives from different government institutions.

Utility companies

Electricity, water, and others

The project management should be continually engaging with the different utility companies to ensure services are provided within the shortest time possible.

Project Factors

Risks & Proposed Responses

Risks are inherent in any development and measures should be in place that defines the risk and identifies the mitigation approaches. The following are the risks and mitigation approaches in fulfilling the requirements of the project.


Mitigation Approaches

Failure to complete the project

The project is based on milestone dates, and these milestones are reviewed weekly to ensure the plan is on the right track

Insufficient budget

The relevant departments such as the quantity surveyor will keep the team updated on the use of financial resources

Climatic changes and challenges to human resources e.g. sickness

The employees will be required to wear masks and other protective clothing. Frequent information will be obtained from metrological department to align the processes

Availability of skilled workers

The workers already recruited have the prerequisite skills

Insufficient supply

Cooperation and effective communication with different service providers and suppliers

Permits and access to other documentations

Already, the governmental institution has been engaged

Environmental impact

Environmental Assessment has been done to determine the impact of the project on the environment and ecosystem. The environmental assessment has been done to target the construction period and future use of the playground. The different forms of pollution, such as noise and water have been addressed through using the equipment in a controlled manner. During construction, the noise is suppressed while the runoff water is treated before been released to the environment. Frequent auditing to identify the significance of the project to the environment will be done to ensure environmental requirements are championed.


Occupational Health and Safety requirements have been addressed. The components incorporated include the provision of protective clothing. The employees will also be trained and informed of the challenges and complications, which may occur during implementation of the project. The site is also protected, and dangerous materials are stored differently. The requirements of health and safety have been encouraged by the presence of emergency team at the site. Moreover, the project management team has engaged local emergency and can be called easily if any challenge arises.


The following table summarises the communication plan:

Project Manager

Engage with different stakeholders before starting the project

Through Email/ face to face communication

To guide the upgrading process through bringing together the stakeholders and processes


During the design period

and technological communication communicationFace to face

Design the facility and ensure the project is completed based on statutory requirements

Government Agencies

Before starting the project and throughout the lifeline of the project

Documentation, email and face to face communication

Ensure the project benefits the community and does not negate the community processes and expectations.

Employees and workers

Before and during the project implementation

communication paper-basedFace to face and

Understand the requirements of the project and expectations of the project

Utility and financial companies

Throughout the span of the project and a continuous relationship

Email communication and face to face communication

Provide services that are crucial to the accomplishment of project deliberations

marketingCommunity and

Before the project and continuous communication

Through the media

Update on the progress of the project, significance of the project and benefits to the community

Property Adjustments and Utility Adjustments
Minimal adjustments will be witnessed. The current structures at the playground will be removed while others will be upgraded to reflect the development requirements. In addition, restructuring the utility will be required to conform to the changes.
Handover Checklist
The success criteria will be used to determine the success of the project implementation. Some of the components include meeting budgetary allocation, environmentally based requirements, time and human resource requirements. Therefore, the checklist aims to review the numerous processes associated with project completion.


Date completed
Plan Actual

1. Submission to Local Authority

1. 11. 2015


Delay were due to some missing papers

2. Obtain Water Approval



The approval was obtained within time

3. Obtain Signboard and Hoarding Approval



The approval was obtained within time

4. Depositing architectural designs and landscape design



The deposition was done earlier to since the messenger had additional duties to accomplish

5. Landscape design approval



The approval department secretary was not around and request that she will provide the approval documents one day later



Design of the playground and other architectural designs



November 20, 2015
November 26, 2015

Document Revision History

Date Prepared
Change details

Initial issue

26th November 2015

Revision 1

Revision 2

Add rows as needed


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