PROJECT EXECUTION PLAN Essay Example

Table of Contents

Project Execution Plan

1.0: Introduction

ATA solar project in East Timor is structured to ensure that the residents have the ability to upgrade their lives by access to affordable and efficient solar energy. By adhering to the project plan in place it is possible for the project to succeed especially considering the required standards that must be maintained when executing such a project.

1.1: Executive Summary

This paper discusses the execution plan for the ATA solar project in East Timor. A description of the project is provided concerning the equipment and the installation process. Missions and objectives of the project are then given by stating the general objectives and then the specific project objectives. Roles and responsibilities of the different stakeholders in the project are discussed starting from the project sponsors, manager, and other employees. The project management plan explains how the project must be handled and how various relationship in the execution of the project must be conserved (Vikstrom, 2008). It also expounds on the need to manage the knowledge flow within the project and also the importance of understanding various risks that project is likely to face.

1.2: Project description

ATA is an Australian based company that aims at providing clean energy to the people and ensuring that the people live sustainably through solar and education on the energy policy (Harris, 2006). The ATA solar project in East Timor, which is a neighboring country is based on the energy poverty in the country as 35% of the country is not connected to the national grid.

The ATA solar project in East Timor will provide solar panels that provide clean and renewable electricity and lighting. The solar panels will light and power households and institutions through lighting prototypes that are constructed to perform efficiently and effectively through enhanced functionality and other features that include performance monitoring (Vikstrom, 2008). Some of the specifics needed for the project include the main solar power system and the main lighting system (Harris, 2006). Batteries for storage of the power are also required. Others include switches, cables, bulbs, and sockets. It is estimated that sixteen solar power systems will be installed in the five districts of East Timor.

2.0: Project Management Plan

The project management plan shows in details how various components of the project should be executed. It lays the foundation of the project by ensuring the people are managed effectively, resources in the course of the project are utilized in the right way, the communication plan is adequately provided and the stakeholders within the project are coordinated effectively. Furthermore, the project management plan provides the flexibility needed for the successful adjustments in the course of the project.

2.1: Risk management Plan

Risk management plan identified the risk that the project is likely to face and how they will be approached. It also shows how the mitigation will be done to ensure that the risks that have been identified do not affect the success of the project. ATA Solar Project in East Timor may be faced with the risks ranging from Technological, financial, along with the environmental risks which must be analyzed and the plan laid out on how each of the risks may be addressed.

2.2: Contracting Plan

Contracting plan establishes the contracts within the project. All the stakeholders that are covered by the established contracts must execute their duties accordingly for the success of the project. Through this, the contracting parties may include the project team members, experts as well as suppliers and other professionals that may be involved in the project. Therefore, all the contracts in the ATA Solar Project in East Timor should be executed as laid out in this contracting plan.

2.3: Project Control Plan

The ATA Solar Project in East Timor project control plan details how various operations within the project should be controlled. This explains in details how the changes should be implemented and what should be done before making those changes (Ribeiro, 2011). It also controls the performances and execution of various responsibilities by all the stakeholders within the project since this help in making sure that their obligations are executed as per the standards required. However, the project plan also shows the significance of the communication within the group since it coordinates the information flow in the project.

2.4: Occupational health safety and environmental plan

The safety and the health of those involved in the project are important. Therefore the Occupational health safety and environmental plan identify the risks that individuals may be exposed to and designs a way of overcoming them to guarantee the safety of the workforce. This also helps in protecting the resources used in the course of the project. There are various health risks which include the environmental challenges that must be addressed by this plan before executing the project in East Timor.

2.5: Quality Assurance Plan

ATA Solar Project in East Timor is compressively covered under the quality assurance plan since it helps in making sure that the execution of the project has been done as per the required standards. In this case, the quality assurance plan denotes different roles that various stakeholders have in the completion of the project and quality that is required in the course of the project.

2.6: Document control and information management plan

This helps in evaluating whether the execution of the project was able to follow the laid down strategies. Therefore the Document control and information management plan are useful after the start of the project. This helps in examining the day to day activities have been followed to the latter by the project team and at the same time identify the gaps in the project.

2.7: Relationship management plan

Relations are vital in the execution of the ATA Solar Project in East Timor. Both internal and external stakeholders in the course of the project are bound by the relationship management plan since it shows how various relationships should be handled in the course of the project. This includes the role that the experts in various filed play in the execution of the contract to help in making sure that high-quality work is achieved and the residents are able to access better services in the long run.

2.8: Knowledge management Plan

The distribution of knowledge in the execution of the ATA Solar Project in East Timor is necessary if the project is to succeed. Through this, the project team should be able to utilize the experts in various fields and the information should be disseminated in the right manner to ensure that the project is a success (Harris, P. E., & Eastwood Harris Pty Ltd, 2010).

2.9: Project Review plan

The ATA will only require the project review plan once the ATA Solar Project in East Timor has been executed to help in determining whether it was executed as per its expectations.

2.10: Organization plan

The organization plan of the ATA Solar Project in East Timor shows the responsibilities of the workforce mandated to execute various responsibilities in the course of the project.

2.11: Project Close out plan

The project closes out plan is required upon the project completion. This helps in identifying the challenges, the project milestones, the risks identified at the beginning of the project, the risks that arose in the course of the project and were not a part of the risk analysis and the potential recommendation for the future projects.

References

Harris, M. 2006. Lights, power, and action in East Timor. ReNew Technology for a Sustainable Future. 94: 19-24.

Harris, P. E., & Eastwood Harris Pty Ltd. 2010. Project planning and control using Primavera P6: For all industries including version 4 to 7: planning and progressing project schedules with and without roles and resources in an established enterprise environment. Doncaster Heights, Vic: Eastwood Harris

Ribeiro, J. M. 2011. International development project appraisal, execution planning, and monitoring. Montréal: Presses Internationales Polytechnique.

Vikstrom, A. 2008. Switched on in East Timor. ReNew Technology for a Sustainable Future. 102: 42-27.