Prepare and Present Property Reports

  • Category:
  • Document type:
  • Level:
    High School
  • Page:
  • Words:

Prepare and Present Property Reports


Prepare and present property reports (CPPDSM4018A)

Student identification (student to complete)

Please complete the fields shaded grey.

[8-digit number]

State or Territory

[Registration/Representative or License program]

Number of pages including this one

Assessment result (assessor to complete)

Result — first submission (Details for each activity are shown in the table below)

Competent / Not yet competent

Result — resubmission (if applicable)

Competent / Not yet competent

Feedback (assessor to complete)

[Insert assessor feedback]

Before you begin

Read everything in this document before you start your assessment for this subject.

Instructions for completing and submitting this assessment

The information and resources that can assist you in answering the questions in this assessment can be primarily sourced from the learner guide and supporting resources for ‘Prepare and present property reports (CPPDSM4018A)’, located on your eLearning platform. You may also be required to conduct some independent research.

When completing your assessment:

• ensure you read each question carefully and answer all parts of the question

• type your answer in the space provided

• ensure you respond to the question in full and where necessary the box will expand to accommodate for your response. The answer box is not indicative of the length of your response

• where relevant, make reference to your state’s specific legislation or requirements

• if submitting additional pages for this assessment, ensure it is clearly labelled with your name, subject name and question number.

Saving your work

It is your responsibility to save a copy of your work. To do this:

• download this document to your desktop

• type your answers in the spaces provided

• save your work regularly.

Submitting the assessment

When submitting your assessment, the following applies:

• You must submit your completed assessment in a compatible Microsoft Word document.

• Do not remove any sections of the document.

• Do not save your completed assessment as a PDF.

• The assessment must be completed in full before submitting it to Kaplan Professional Education. Incomplete assessments will be returned to you unmarked.

• The maximum file size is 5MB.

• Once you submit your assessment for marking you will be unable to make any further changes to it.

The assessment marking process

Once you have submitted your work:

• your assessment will be marked

• your results, including feedback will be provided in this document under ‘Assessment Result’

• your assessment will be returned to you on the eLearning platform for this subject.

Not yet competent’ and resubmissions

Should your assessment be marked as ‘not yet competent’ you will be given an additional opportunity to amend your responses so that you can demonstrate your competency to the required level. Further resubmissions to this can be requested at a fee.

When resubmitting:

• you must address the assessor’s feedback in your amended responses

• you only need to amend those sections that the assessor has indicated require resubmission

• make changes to your original submission

use a different text colour for your resubmission. Your assessor will be in a better position to gauge the quality and nature of your changes.

Units of competency

This assessment is your opportunity to demonstrate your competency in the following unit:


Prepare and present property reports

Assessment activities

The assessment consists of three (3) activities outlined below.

Part 1: Analysis

  • This part includes ten (10) photos of different property styles.

  • Select six (6) properties and study each photo carefully. Respond to the three (3) requirements asked by identifying the style, key features and best estimate of approximate age.

  • You should refer to the material provided to you in your learner guide.

Part 2: Short answer questions

• This part consists of thirteen (13) questions.

• Question 1, 3, 4, 6, 8, 12 & 13 consists of multiple parts

• Question 10 and 13 require that you refer to the photos provided with the question and that you take them into account when responding to the question.

Part 3: Case study

• This part consists of one (1) activity which requires that you prepare a report.

• Read the provided scenario carefully and take this into account when preparing your report.

• Ensure you address all areas from (a) to (j) in your report.

We are here to help

If you have any questions about this assessment you can email us at [email protected]. You can expect an answer from one of our technical advisers or student support staff.

Part 1: Analysis

Student instructions

Select six (6) of the following ten (10) properties shown below, carefully study the photos and address the three (3) points below:

  • identify your best estimate of the building style

  • describe key features of the property/style that you can observe

  • make an estimate of the rough age of the property (state approximate time period the property may have been built in). This is your best estimate and an approximation only is required, you should provide reasons for your answer.

Hint: You may research Wikipedia web site for housing styles and architecture in Australia.

Note: This activity only requires you complete an analysis on six (6) properties. You do not need to complete all ten (10) properties.

Property 1

Prepare and Present Property Reports 1

Property 1

<type your answer here>

Key features you have identified:

<type your answer here>

Best estimate as to approximate age:

<type your answer here>

Property 2

Prepare and Present Property Reports 2

Property 2

Arts and crafts style

Key features you have identified:

  1. Rough-cast wall

  2. Tall chimney

  3. Overhung eaves

  4. High pitch roof

Best estimate as to approximate age:

Since 1920

Property 3

Prepare and Present Property Reports 3

Property 3

<type your answer here>

Key features you have identified:

<type your answer here>

Best estimate as to approximate age:

<type your answer here>

Property 4

Prepare and Present Property Reports 4


<type your answer here>

Key features you have identified:

<type your answer here>

Best estimate as to approximate age:

<type your answer here>

Property 5

Prepare and Present Property Reports 5

Property 5

Triple front style

Key features you have identified:

  1. Four facing walls

  2. Medium pitched roof

Best estimate as to approximate age:

Since 1950

Property 6

Prepare and Present Property Reports 6

Property 6

<type your answer here>

Key features you have identified:

<type your answer here>

Best estimate as to approximate age:

<type your answer here>

Property 7

Prepare and Present Property Reports 7

Property 7

Queenslander style

Key features you have identified:

  1. Timber stumps

  2. Front and back verandas

  3. Garden setting and a picket fence

Best estimate as to approximate age:

).Wines, 23 century (thBuilt during early 20

Property 8

Prepare and Present Property Reports 8

Property 8

Common modern style

Key features you have identified:

  1. Rectangular and horizontal forms adopted

  2. Use of glass in sunlight

  3. Low pitch roof

Best estimate as to approximate age:

).Forty, 12 century (thSince late 20

Property 9

Prepare and Present Property Reports 9

Property 9

Rendered pavilion style

Key features you have identified:

  1. Cement rendered wall

  2. Flat roof

  3. Glass in most parts of the building

Best estimate as to approximate age:

centurythSince 20

Property 10

Prepare and Present Property Reports 10

Property 10

Filigree style

Key features you have identified:

Terraces and wrought iron balcony

Best estimate as to approximate age:

centurythFrom mid 19

Part 2: Short answer questions

Question 1

(a) Why should an agent carry out a detailed inspection and complete a written report on a new property management listing? You should be able to list and discuss at least five (5) points.

  1. To verify if there are any extra work that should be completed on the property. It is important for the agent to note the condition of the property i.e. if there are any pending works that should be finished on the property.

  2. To take note of both interior and exterior conditions of the property. The agent must be well informed of the conditions of the buildings both the inside and outside parts of the building so that he can take into account if any minor repairs or finishes should be done to the property.

  3. For price negotiations. The information that has been gotten out of the inspection that has been done by the agent can be used to negotiate the price of the property depending on the actual condition after inspection.

  4. For acquisition of advice from specialists. Inspection is important in that in case of any major problems encountered, specialists can be contacted to advice on what should be expected of the property or how the problems might affect the property in time to come.

  5. To show the correct address of the property. The report is important because it will stipulate the addresses for the property and also that for the principal. Addresses are important information for the property that should be kept by the agent.

(b) Describe at least four (4) aspects of a property that you believe would need to be included in this type of listing inspection, and explain your reasoning behind each.

  1. Structural aspect; it is important to have a structurally sound building so that the safety of users are guaranteed. If a house is structurally weak then it is bound to collapse which can cause injuries, destruction of property and even death.

  2. Smoke alarms; it is important for the agent to check whether the installation of adequate smoke alarms has been done within the property. If the property does not have enough of these then it is likely to cause many injuries or even death in the event of fire outbreak.

  3. Electrical wiring; if the electrical wiring within the house or property is faulty, this leads to a dangerous situation that can cause an electrocution in case of fire.

  4. Sundry structures; it is important to also examine structures such as sheds and patios that surrounds the main property. These structures are equally important since they will determine the comfort of the property users.

Question 2

You have just been asked to list a property for sale. There is an extension on the original property, at the rear, which includes an extra bedroom and bathroom.

Your searches reveal that the property has never had a Certificate of Occupancy/Compliance issued by the local council. The owners do not understand what the problem is and how this may affect their sale. How would you explain to them what a Certificate of Occupancy/Compliance is and why is it important when selling property?

I would begin explaining to the owner of the property that occupancy certificate is a document issued by Building Control directorate as stated by the regulations of National Buildings to justify that the completion of the building to be in accordance with approved building plan and other relevant requirements by city council.

The certificate is important because it is the document that will state the buildings legal type and use of occupancy permitted.

Question 3

(a) What is the purpose of the ingoing and outgoing property condition reports in rental properties?

.These reports give detailed information of the property cleanliness and also the repair state of the property

(b) Identify any prescribed requirements and procedures in your state with regards to completion of these reports.

  1. The report should be filled out and completed before the occupants move in.

  2. The tenant or occupant should be given two copies before or at the time when they are signing the tenancy agreement.

Question 4

Provide the definitions for the following list of typical construction/building terms:


  1. Steel frame

“of horizontal beams and vertical columns which are constructed to support the walls, roofs and the floor slab.Is a technique in building that involves the use of “skeleton frames

  1. Brick veneer

Is a technique in building construction where in an external and a non structural wall, a brick wall is used to conceal a structural wall that has been built with another material?

  1. Concrete slab

A structural element with reinforced concrete in horizontal slabs that has a thickness of between 4 to 20 inches used in the construction of ceilings and floors.

  1. Re stumping

Refers to the process of replacing stumps in the foundation of a building.

  1. Post and beam

It is the use of heavy timber framing to come up with the structure of the building.

  1. Double brick wall

Is a method of construction where both the external and internal parts of the external walls are constructed with bricks?

  1. Double hung windows

Is a type of window that is fitted with two operating sash which move freely up and down allowing for ventilation.

  1. Skillion roof

This is a type of roof that has one single surface which is flat.

Question 5

You manage an old bluestone cottage. The landlord has instructed you to investigate enclosing the front veranda so that the tenant has extra living space. What issues must you pay particular attention to?
How would you investigate these issues? You should be able to raise at least two (2) major issues relating to the investigations.

  1. Contact the city council if the extension would conform to the building acts. Before any adjustments are made to an existing house or building, it is important to enquire if the new design would fit the required design by the building regulations.

  2. Verify if there the space will be adequate for the extension of the living room. To achieve this, I would first consult with the tenant if the space covered by the veranda would be enough to create the extra part of the living room that he so desires.

Question 6

(a) What are the benefits of periodic/routine inspections on managed properties? You should be able to mention at least six (6) points.

  1. To avoid unnecessary major repairs of the property.

  2. To carry out regular maintenance as planned.

  3. To ensure safety of the tenants in case of any deterioration of the building.

  4. To ensure negotiation of the price of the property.

  5. For evaluation of the conditions of the buildings.

  6. To maintain the standard of the property.

(b) Explain the requirements under the residential tenancy legislation in your state for organising a periodic/routine on a tenanted property.

  1. Inspection should be carried out after every three months. Although in some instances it may vary.

  2. A notice of a minimum of 7 days should be given i.e. use the entry notice.

  3. Inspection checklists should be issued to the tenants by the property managers.

Question 7

You have recently carried out a periodic/routine inspection of one of your agency’s managed properties, a double storey house. Your report reveals that the bolts holding the balcony railing are loose and the entire railing is in need of urgent repair. Your landlord, however, is reluctant to spend any more money on the property and they believe that you are being over cautious. How would you respond to and manage this objection? You should be able to raise at least three (3) points regarding the landlord’s/agent’s duty of care.

  1. would try to convince the manager on how expensive it would be to restore the whole thing if it collapsed. It would be important to explain to the manager that having the minor repair would be much cheaper than if the whole balcony was to be restored,I

  2. I would also tell the manager that the condition was exposing the tenants to a major risk which is not right in accordance to what the laws have stipulated.

  3. .I would finally discuss the matter with the tenants so that we join hands together in having a productive talk with the manager so that he gives out money for the repair to be done

Question 8

To understand building construction, an agent needs to know the sequence in which a building is constructed.

(a) List and describe the basic sequence of construction for a residential building.

Preparation of drawings.

The drawings should be prepared according to the requirements by the customer or the client.

Estimating and costing.

The amount of materials required should be estimated and costed for. Under this also the labour cost and contingencies should be considered.

Approval by client

In this step, the client is expected to approve all the drawing works, and also the estimated amount of materials and their costs.

Approval by authority

Some rules that govern the residential buildings have been stipulated by the city development authority and therefore the authority must confirm if the drawings conform to the requirements.

Implementation stage

This is the period that marks the beginning of the construction work. It can either be undertaken by daily hired labour or the contractor.

Marking boundaries

This involves putting of demarcations along the plot boundaries.

Site layout preparation

This is done in accordance with the drawings

(b) Explain why real estate agents need to be able to interpret basic building plans and drawings

This is important in that at the time when the agents will be performing their routine inspection, they should be in a position to tell when a specific part of a building has undergone some alterations and needs repair.

(c) Provide one example of a situation in which a real estate agent would need to be able to interpret building plans.

For instance in a case where a veranda should be eliminate with an aim of expanding the living room, the agent should be in a position to interpret the plan in relation to the available space.

Question 9

Provide two (2) examples of how modifications and/or variations from pure building styles that might impact on the market value of a property.

  1. Modification may increase the market value of a building for instance if the owner uses some type of attractive finishes like maybe applying modern, colourful and attractive paint, the house maybe in high demand due to the beautiful look.

  2. Variation may equally also lower market value of a property for example poor workmanship during modification will scare away customers therefore the owner might be forced to settle for lower prices.

Question 10

Prospective clients, Mr and Mrs Brown, call you out to their property for a rental appraisal. A photo of the property is below. The owners are a middle aged couple with no children.

Prepare and Present Property Reports 11

They intend to rent out their property whilst they travel overseas. What issues do you see here and how would you address these issues with Mr and Mrs Brown? Your discussion should include how the property should be put to the market and what matters would need addressing in the tenancy agreement.

  1. I would advise the couple that the area around the swimming pool should be protected by introducing guard rails so that children can be protected from the risk of falling into the swimming pool.

  2. Another thing that I would advise the couple to do is that the flowers should be well trimmed so that the compound be attractive.

  3. Coming to how the house should be put to the market, I would ask them to have some photos of the house put in strategic points accompanied with an advert talking about the intention to rent the property. Finally I would talk with them about whether or not they are having the ownership certificate which is of great importance before renting out, leasing or even selling ones property.

Question 11

You have been asked to list a property for sale. The listing is a personal referral and you are keen to secure it. However, upon inspection of the property, you note that there is a large retaining wall along the side of the house that appears to be collapsing and in need of attention. Your discussions with the prospective vendor reveal that they are aware of the problem but are not in a position to repair the retaining wall. How will you manage this listing through to a successful sale? You should be able to raise at least three (3) relevant points in your answer.

  1. `I would put the cost of repairing the retaining wall to be part of the deal i.e. I would cut down the cost of the repair from the total cost of the property.

  2. I would have a disclosure document as part of the deal since all the defects are contained in this document so that I include it in the checklist.

  3. I would try to find a willing buyer who will be ready to do the repair on his own after having purchased the property.

Question 12

(a) List six (6) common building defects that you might identify in properties in your geographic area.

  1. Cracks on internal and external walls of a building

  2. Electrical faults

  3. Water leaks internally.

  4. Defective roof covering

  5. Faults in guttering

  6. .Settlement or movement of the building

(b) For each of the building defects listed above, explain where you would locate a reliable source of information and advice on potential remedies for the defect.

  1. In the case of cracks I would consult construction companies for advice on potential prevention measures.

  2. Electrical faults I would consult electricians or electrical firms for advice.

  3. For water leakages I would consult plumbing firms.

  4. Roof covering problems still I can get assistance from construction companies.

  5. Guttering faults still plumbing industries can advice.

  6. Finally on building movements construction companies will give appropriate measures.

Question 13

Refer to the photos below. You have been asked to list this property for lease and ongoing management. It was constructed in 1972 and is in original condition. It comprises three bedrooms, living area and kitchen upstairs and a small rumpus room, laundry and single car garage down stairs.

The upper level of the home has polished hardwood floors and carpet. The patios and foyer have mosaic porcelain tiles that were very popular in middle-class housing in the seventies. It has wonderful feature glass panels in the foyer and adjoining the stairwell in the foyer.

Front yard of the property

Prepare and Present Property Reports 12

Rear yard of property

Prepare and Present Property Reports 13

The formal lounge and foyer featuring wrought iron railings, polished timber stairs and a tiled foyer with glass panels around the front entrance.

Prepare and Present Property Reports 14

Prepare and Present Property Reports 15

Prepare and Present Property Reports 16

Given the information in the photos and your knowledge of the typical safety problems and structural faults common in high-set brick veneer homes constructed prior to 1973 (before safety standards were introduced under the National Building Code), respond to the following questions:

(a) What matters would you be particularly alert to? You should be able to raise at least six (6) relevant points in your answer.

  1. Mosaic porcelain tiles.

  2. Wood work floor

  3. High-set brick veneer.

  4. The doors

  5. The roofing material

(b) Identify any changes that can be made to increase the potential rental price of the property

  1. I would consider changing the mosaic porcelain tiles.

  2. Also changing the wood work floor

  3. Changing the high-set brick veneer due to the safety problems associated with them

  4. I would consider painting the house.

  5. I would plant flowers in the compound to add aesthetic value.

(c) Any potential impact of the health and safety matters on the tenant whilst living in the property and, consequently risks for the landlord and your agency as managing agent. The health and safety matters should relate to current legislative requirements for rental properties in your state.

With regard to safety matters, since the building was put up before 1972, it must have experienced considerable deterioration. For instance the walling material and the entire foundation must have weakened over the given period. I would therefore propose renovation and if possible underpinning would be considered to change the entire foundation so that the occupants are taken out of any failure risks that might lead to collapse of the building.

Part 3: Case study

You will need to choose a property to prepare a report on for the purpose of this part of your assessment. If you work in real estate, you may like to choose a property listed for rental or sale. If you are not currently working in real estate, you should use your own home, or a property that you have free access to.

The scenario is that you are the agent that has been asked to list the home for sale by the hypothetical owners. You are required to undertake an inspection of the property and produce a report which is a clear concise and accurate record of the property’s current condition. Ensure that you present the information in this report professionally, in an effective manner that would facilitate the property owner analysing the information.

Your report to the hypothetical owners must include:

(a) Photos of the property you are inspecting and writing your report on. Ensure you label your photos appropriately so the assessor understands your report.

(b) Statement of the purpose of the property inspection.

(c) Description of the building style.

(d) List of key structural and aesthetic features of the property.

(e) Comment on the impact of the building style and key structural features and aesthetic on the value of the property in terms of estimated sale or rental price.

(f) Current condition of the property and list of any defects that you can identify in the building and surrounds.

(g) Any matters that you identify will have a negative impact on the market appeal of the property.

(h) Recommendations for improvements you would make to the owners if they wish to maximise their selling or leasing price, including your reasoning. Include any sources of information and professional advice the owners could use for these identified improvements.

(i) Describe how you would ensure that you communicated this report to the property owner to maximize its impact and effectiveness. (This is not just about the format of the report, it is also about how you will communicate the findings to the client)

(j) Once the owners list the property for sale or rent, they become your clients. How would you ensure that client instructions in relation to this condition report were taken and acted upon in line with agency practice?

Inspection Report on a Property Listed for Sale

Property photos

Prepare and Present Property Reports 17

Front elevation of the property

Prepare and Present Property Reports 18

Prepare and Present Property Reports 19

Prepare and Present Property Reports 20


Prepare and Present Property Reports 21

Living room

century. thThis property is under inspection due to the owner’s intention to list it for sale. As an agent, after conducting a thorough inspection of the property I have verified that it is satisfactory for listing for the purpose intended. The building is a modern style that was adopted in the late 20

Among the structural and aesthetic value that the property posses, there is the use of pillars that support the arches at the top of the main entrance. Also, cantilever beams have also been used to achieve the purpose of supporting the balcony slab. There is generous use of glass at the top windows to allow free penetration of natural sunlight.

For the aesthetic value, there is use of attractive brick cladding on the outer walls of the building, besides, a parapet wall on one of the end elevations also provide extra beauty to the structure. The structure has guard rails in the staircase area to maximise safety to the users.

The modern building style influences to a greater extent the sale price of the structure since it is the latest in the market and attracts the interest of most buyers. An added aesthetic value boosts the comfort ability of users therefore I believe the set price perfectly suits the property considering both the style and the beauty.

As portrayed in the photos the condition of the structure is perfect except for one of the manholes that serve the septic tanks having a defect. There is a breakage in the manhole that causes accumulation of wastes and hinders the delivery of these wastes into the septic tank freely. I don’t think there is any technical hitch towards the sale of the property. In case we can dialogue with the interested party concerning the manhole and reach a mutual agreement then am positive that the selling process will be a success.

One of the improvements that I would recommend in case the owner would be willing to maximise on the price would be first to get an expert to correct the condition of the manhole. The second thing I would do is to suggest for colours to paint the facia boards, the skirting and the roof to add on the aesthetic value. To obtain information concerning these improvements, I would advice the property owner to contact some of the construction companies that deals with repairs and renovations to provide him with their services.

To maximise the effectiveness and the impact of this report to the property owner, I will ensure that it is well prepared and presentable then enough copies are produced. Having produced enough copies for the owner and the client, my major task would be now to communicate with the client, persuade him or her to consider the deal. To achieve this I would first allow him free access to the property, show him every part of the compound, explaining to him everything and responding satisfactorily to all the questions he may raise. Immediately the property has been successfully listed and am the agent, in accordance with the agency act, I would ensure that the certificate of ownership is issued in case it was not available. Finally I would adopt all the practices in the tenant’s acts.

Works Cited

.. Vol. 268. London: Thames & Hudson, 2000Words and buildings: a vocabulary of modern architecture Forty, Adrian.

. Ed. Philip Jodidio. Vol. 240. Köln: Taschen, 2000.Green architecture Wines, James.

End of Assessment

CPPDSM4018A_AS_v1.1 © April 2016 Kaplan Education Pty Limited