East Timor (ET) Solar Project Plan Essay Example

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East Timor (ET) Solar Project Plan


Since the realization of complete independence during mid 2002, as such, the government of East Timor faces a number of challenges in provision of essential services to its people. The main challenge being the rebuilding and expansion of energy sector in remote places in mountainous regions. It is projected that over 20% or at least 40,000 homes will not get connected to electricity main grid in East Timor as a result of inaccessible mountainous localities (Martinot, 2003). Therefore, alternative source of energy like solar lighting is perceived to be clean and cheap source of power that could better the lives of many individuals here (Bouille & McDade, 2002).

East Timor stands a greater chance now of benefiting from renewable energy to better the needs of life. As such, Alternative Technology Association (The ATA) is a small Australian Non-Government and Not-for-profit Organization (NGO & NFP) that started an East Timor (ET) Solar Project in the early 2000 (Richards, 2004). This paper explores on the project management plan to assist in planning the execution of this project.


Solar power provides good potential of lighting remote places of East Timor that are off-grid electrification (Fairbairn, 2005). The Alternative Technology Association (ATA) being not-for-profit organization from Australia has played a key role in establishing solar-panel lighting project in most rural places of East Timor. The project was launched in a decade ago and has seen ATA set up solar-panel lighting systems in over 1600 homes, neighborhood centers, schools as well as hospitals that have no access to power connection.

The organization has also initiated training programs to train solar technicians with relevant skills required throughout the project. The East Timor (ET) Solar Project has seen Alternative Technology Association win the much-coveted Clean Energy Award during the World Environmental Day from UN Association of Australia (Bouille & McDade, 2002).


The project goals and objectives include:

  1. Create and maintain most reliable power supplies that is affordable by all people
  2. Help meet the immediate needs of people
  3. Support the economic productivity of people in East Timor
  4. Attain lowest possible costs by using indigenous resources – solar power
  5. Replace costly imported fuels

It is believed that provision of solar-powered lighting project in East Timor will enable the assist the policy makers to formulate decisions to sustainable energy services while addressing the technical, social, institutional, economical and environmental issues in remote places (Bouille & McDade, 2002). The ATA anticipate increasing the solar-powered units by 700 in areas such as Aileu, Viqueque and Baucau. Based on the funding to be received from donors and partners, more households will be installed with solar panels to aid people’s lives. The required budget is USD. 3,500,000.

Project Risk Assessment

The primary risk assessment in this project will try to identify, classify, prioritize as well as document possible mitigation measures relative to possible risks, which may arise at the initial stage of the project.

Level of Risk


Likelihood of the event Mitigation Measures
Solar Project Size
Individual Hours High: Above 25,000 Positive Project Manager must confer with with advisors on broad project managing framework and effective interactions plan
Projected TIMELINE High: Above 15 months Positive Establish all-inclusive project schedule with recurrent reviews
Team Members Size High: Above 20 team members Positive All-inclusive interactions approach, regular meetings, and supervision
Solar Project Leadership
Steering Committee Low: familiar and passionate Improbable regularly response and guarantee support in the project
Solar Project Staffing
Project Team Accessibility Medium: disseminated team decide upon the accessibility uncertain Somewhat probable Regular appraisal of project progress by every levels. Identify effect of inaccesibility of personnel.
Physical position of the team Medium: Team is disseminated to several sites Probable Ensure regular communications approach while in the field
Shared Work Experience among the team Medium: Some could have worked on project before Somewhat probable All-inclusive Communications approach
Project Management
Change in administrative measures indeterminate Low: Distinct Improbable NOT APPLICABLE
Quality administrative measures uncertain Low: Distinct and accepted Improbable NOT APPLICABLE


The assumption below will be made in the project plan:

  1. Project workers keen to work on projects offered by East Timor (ET) Solar Project
  2. Management will make sure that solar project team members are easily accessible when required to complete project tasks and goals (Martinot et al. 2002).
  3. Steering Committee should be involved in the well-timed completion of the solar project, for example, having timely approvals and regular meetings.
  4. East Timor (ET) Solar Project members to stick on communication plan
  5. All participants in the project to adhere to guidelines set


The project constraints will involve:

  1. Limited sources of East Timor (ET) Solar Project funding, without contingency
  2. Inconsistent availability of the resources due to stringent law enforcement that requires more time for approvals

Also, the solar project may encounter critical project barriers which are insurmountable concerns that could destruct the project initiative. The critical barriers could include:

  1. Removal of the Solar Project Funding
  2. Natural disasters especially the region being so mountainous. Also activities of wars could limit project progress.


The Project Timeline is 12 months

Budget: USD. 3,500,000 Workload: Over 700 households

Project positions and duties of each:

Position Member(s)
Solar Project supporter
  • To make critical decision involving the project execution
  • Give project supervision and much needed guidance
  • Appraise and endorse some aspects of the project
World Bank
Steering Committee
  • Entrusted with subdivision funds
  • Endorse main financial support and allocate key funds to respective places, works on project strategies, and suggest significant changes relating to available resource
  • Make resolutions on possible disagreement and concerns
  • Offers roadmap to the solar project manager
  • Examine important deliverables of the project
Kate Greenwood

Ryan Brandon

Louis Antonio

Leticia Marisa

Project Manager
  • Manages East Timor Solar project in accordance with stipulated project plan
  • Work as liaison personnel to the Project Steering Committee
  • Receive direction from Project Steering Committee
  • Supervises solar project consultants
  • Supervise technicians
  • Provide in general project direction
  • Direct and lead solar project team members toward achieving project objectives
  • Participate in the problem resolution
  • Manages the solar project budget
Mitchell Johnson
Project Team Members
  • Identify with the people needs and operation processes of rural area of East Timor
  • Actively participate to install solar-powered lighting Communicate East Timor Solar Project goals, status plus progress all through the project
  • Examine and endorse solar project deliverables
  • Assist to transport solar panels to different places
  • Coordinates sharing of team members, local people along with other members of the project
  • Offer information and suggestions to project
  • Assists spot and eliminate project obstacles
  • Recognize risks and partake in decisions
To be named by the project steering group
Solar Energy Specialist
  • Lend the much-needed know-how plus leadership to project members
To be named by Project Steering Committee


Some of the information in the project plan may change during project progress. The will endeavor to improve crucial success factors of the project plan. The project will utilize three methodology of communication to enhance success. This will include top-down, bottom-up and middle-out communication.


I have perused through the project management plan and adhere to the set up terms and guidelines during the execution of East Timor (ET) Solar Project.

Project Sponsor: ________________________________ Date: ________________________

Project Manager: _______________________________ Date: ________________________

Steering Committee:

  1. ________________________________________ Date: ________________________
  2. ________________________________________ Date: ________________________
  3. ________________________________________ Date: ________________________
  4. ________________________________________ Date: ________________________
  5. ________________________________________ Date: ________________________


Bouille, D. & McDade, S. (2002). Chapter 6: Capacity Development in Energy for Sustainable

Development: A Policy Agenda, eds Johansson, T., Goldemberg, J., United Nations Development Programme (UNDP), New York.

Fairbairn, P. L. (2005). A Regional View towards Sustainable Renewable Energy Development

In The Pacific, SOPAC Miscellaneous Report, Issue 311.

Martinot, E. (2003). Renewable Energy in Developing Countries: Lessons for the Market,

Renewable Energy World, July August 2003 Issue.

Martinot, E., Chaurey, A., Lew, D., Moreira, J. R. & Wamukonya, N. (2002). Renewable Energy

Markets in Developing Countries, Annual Review of Energy and the Environment, No. 27, pp. 309348.

Richards, B. (2004). Renewable Energy Policies in Developing Countries, Lecture Notes from

the University of New South Wales, Australia.