Information Systems Management — Seminar and Briefing Paper

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Information Systems Management: Seminar and Briefing Paper

Information Systems Management: Seminar and Briefing Paper

Main Health and Safety Concerns

According to Terry [ CITATION Ter14 n t l 1033 ] there are many threats to patient health and safety to patients. Terry emphasizes the uniqueness of Health IT threats to patient health as being linked to the increasing adoption of Electronic Health Records (EHRs) that tripled from 2009 to 2012 due to EHR incentives. The main health technology hazards include errors in reporting test results, shortages in drugs, specimen mislabelling, poor coordination of care during transition to the next patient level, falls of patients during toileting, failed data integrity with health information systems, poor behavioural health patient management in acute care setting, and insufficient surgical and endoscope instruments reprocessing. In addition, the introduction of information technology in occupational health results to stress at work. Technology increases stress more each day, more workers are overwhelmed with excess workload, lack of personal control, poor definition of roles, conflicts with colleagues, and awkward workflow[ CITATION Pet96 p 57 l 1033 ]. With an effective organizational climate, it is possible to buffer employees against workplace pressure.

Occupational Overuse Syndrome

Throughout the years, occupational overuse syndrome has progressed through an amazing cycle. In the 1980s, most health management denied the existence of OOS, which was then rated as a personal problem that called for equipment adjustment. Today, the perception has changed and occupational overuse syndrome is considered as the tip of an iceberg since it presents broader organizational issues[ CITATION Lig96 l 1033 ]. With time, organizational management has acknowledged OOS as reluctantly appreciated at personal level to ultimate recognition at organizational level. With OOS shifting to organizational levels, New Zealand Management [ CITATION New08 p 16 n t l 1033 ], the annual reports of OOS injuries on workers had grown to approximately 80,000 amounting to around $28. In some cases, injuries in workers take years to develop while in other cases, the occurrence is within a few days. Managers are obliged to identify susceptible workers like freelance writers and staff obliged with publishing responsibilities whose deadlines determine their working hours.

Particular Concerns

Exposure to hazards in the workplace facilitates the occurrence of an occupational disease to without consideration on a person’s genetic makeup[ CITATION Nat091 l 1033 ]. Technologically associated health and safety issues on workers have led to the need for advanced and valuable knowledge of the responsibility of genetics in occupational diseases. Managers and other employers need to understand the role of genetic information in and other factors that contribute to the occupational disease prevention. Genetic information however, raises concerns of medical, ethical, legal, social issues and its use in the workplace requires numerous considerations[ CITATION McC07 p 447 m McC02 l 1033 m Cla03].

Roles and Responsibilities of Management, Employees, and Unions in Job Design and Work Organization

  1. Managers’ Roles and Responsibilities

The promotion of healthy health and safety within organizational setting emphasizes that different people have varying roles to play. These persons include the management, employees, unions, providers of work equipment, and building designers[ CITATION Saf12 l 1033 ].

  1. Management Duties and Responsibilities

According to SafeWork SA [ CITATION Saf12 p 17 n t l 1033 ], management is obliged to guarantee that each employee works under reasonable and practicle environments that are safe and that pose few risks to health. In this case, the employer has to understand the severity levels of identified risks, understrand how to remove risks and reduce them, and the costs of taking action. The information system manager must ensure that the orgnization has access to protected machinery, appliences, tools, and equipment. This will guarantee that the organization is free from invasion and interference from unauthorized persons. The managers must also ensure that the employees receive the right information, training, and.instruction.

For employees with little or no experience, the manager has to ensure that the necessary supervision is provided. At the university of Canberra, the management’s roles in promoting health and safety involve commitment, leadership, and participation creation and maintenance of OHS policy; plan by integrating applicable legal requirements; act through preventative and protective measures on identified risks and hazards, and define an emergecy, preparedness, prevention, and response. The management at the university also performs checks by monitoring and measuring OHS performance and effectiveness of the system; and encourage management review and continual improvement. Accordign to Rom & Markowitz [ CITATION Rom07 p 18 n t l 1033 ], occupational hazard surviellance activities are a reliable source of information for management’s reference while analyzing jobs makes it possible to understand each job requirements and plan for the right design.

  1. Employees’ Roles and Responsibilities

The duties of employees in job design and workplace organizatios as recommended by OHS regulation requires commitment by employees and corporation with employers. According to SafeWork SA [ CITATION Saf12 p 10 n t l 1033 ], employees must remain vigilant in identifying occupational sources of stress and bring them to the attention of their supervisors[ CITATION Can121 l 1033 ]. This is important particularly crucial to faciliate the proper egornomic designs in offices where employees use computers and anre video display terminals (VDT) and other equipment. Such workers are at high risk of exposure to non-ionizing and low-level radiation which could contribute to occupational issues like eye strain and ailments of musculoskeletal.

To avoid such hazards, employees are expected to recommend changes like proper lighting, glare reduction, tables and chairs that are flexible for working, sufficient rest , and work or physical modification[ CITATION Kar06 p 3234 l 1033 ]. At the University of Canberra, employees’ oblications are similar in that they are obliged to report accident, disease , or injury that may be linked to work; attend medical examination arranged by the univerity, and report any changes in their circumstances. In addition, employees’ should avoid alcohol and its effects while working with VDT or other equipment since this would endanger their lives.

  1. Roles and Responsibilities of Unions

With poorly designed workstateions or equipment employees experience akwarda body postures during repetative jobs[ CITATION Can121 l 1033 ]. In this case, employee unions identify that different forms of employees require different health and safety considerations. Consequently, unions streamline employees needs with national requirements like Occupational Health and Safty Association or OSHA. Unions should also work to ensure that employees know their right like access to effectively designed workstations, receiving training on the use of computer devices, have acces to correct instruction and supervision while working within their workstations, and corperate in early identification and reporting hazardsar and injury symptoms[ CITATION Can121 l 1033 ].

At Canberra (2012), employees receive training on how to report experienced symptoms by first reporting to the supervisor, and complete an incidence report. Additionally, employees are required not to ignore physical discomfort and ensure they have set up their workstations as recommended by the setting up your workstation guide. Unions also educate employees on their rights to proper wages and freedom from discrimination activities.

Comparison between Australia and Other Places

New Zealand Management Magazine [ CITATION New08 n t l 1033 ] reveals the need by employers and government accident agencies to effectively address ergonomics in the workplace as this would result to valuable cost saving. With ergonomically designed workstations, there is an increment in employees’ performance by about 25%. Microsoft introduced ergonomical workstations through the promotion of wireless mouse and keyboards. In addition, employees are expected to actively participate in resolving arising issues, by reporting health and safety concerns. Employees are also expected to embrace problems reporting approach take relevant measures to protect themselves.

Annotated Bibliography

Clayton, E. W., 2003. Ethical, Legal and Social implication of Genomic Medicine. New England Journal of Medicine, Volume 349, pp. 562-569.

The article offers crucial information regarding the need to value genetics in determining workplace occupational health solutions.

Karwowski, W., 2006. International Encyclopedia of Ergonomics and Human Factors, Second Edition — 3 Volume Set. Illus ed. United States: CRC Press.

Relevant information regarding workplace design to prevent musculoskeletal diseases are available.

Light, E., 1996. The Tip of the OOSberg. NZ Business, 10(6), p. 22.

OOS is revolution offered from times personal issue to an indicator of wider organizational issues.

McCanalies, E. C. et al., 2007. TNF-Alpha Polymorphisms in Chronic Beryllium disease and Beryllium Disease and Beryllium Sensitization. Journal of Occupational Environmental Medicine, Volume 49, pp. 446-452.

This article offers crucial information about relationship between genetic and occupational health and safety in the workplace

McCunney, R. J., 2002. Genetic Testing: Ethical Implications in the workplace. Occupational Medicine, Volume 17, pp. 665-672.

The ethical issue of privacy and confidentiality are evaluated in details by this article.

National Institute of Occupational Safety and Health, 2009. Genetics in the Workplace: Implications for Occupational Safety and Health. NIOSH Documents, November, pp. 1-151.

The article defines workplace implications of occupational safety and health

New Zealand Management Magazine, 2008. Don’t Wear Workers Out. New Zealand Management Magazine, 55(2), p. 16.

This article offers the solution to workplace stressors like use of wireless mouse and keyboards to ease employees working postures.

Peter, B., 96. Managing Stress is good business. NZ Business, 10(7), p. 57.

Organizations should focus on employees’ well-being by addressing stress as an organizational issue and seek for team building opportunities to motivate them.

Rom, W. N. & Markowitz, S., 2007. Environmental and occupational medicine. 4th ed ed. Philadelphia: Wolters Kluwer/Lippincott Williams & Wilkins.

This source offers crucial information on workplace environment organization to minimize or reduce workplace health occupational issues.

SafeWork SA, 2012. Workplace Health and Safety Handbook, South Australia: Safeworks.

Outlines NIOSH recommendations on the roles of managers, employees, and unions in job design and reduction of OHS issues

Terry, K., 2014. Health IT Biggest Threat to Patient Safety, Report Says. Medscape, 24 April.

This source reveals occupational health risk on patients as elevated by the invention and introduction of IT in the workplace

University of Canberra, 2012. Occupational Overuse Syndrome. [Online]
Available at:[email protected]/occupational-overuse-syndrome
[Accessed 31 August 2014].

This source offers crucial information about the University of Canberra’s occupational overuse Syndrome, and the role of employees.