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Information management System

1.0. Introduction

The growth of the Koala chocolate company has identified the need for advanced technology in managing inventory and production process to facilitate the efficiency of the business. The advancement of technology in the contemporary world has served in processing information effectively which is directly proportional to the cost reductions on the expense of the company. Therefore, the Company needs to implement an information management system. The proposed system will manage sales, inventory evaluation, and the overall decision making of the organization on the market segmentation of the productions.

2.0. Technology Brief

The implementation of the information management system set to integrate the employees, production process, databases, and supplies. Therefore, to achieve this, a system which will communicate and channel the necessary information within the company will be used in the decision process. Implementing effective management information system derives a series of benefits from the business environment which include:

  • Enhances effective channeling of information

  • Information increases in the production process

  • Information systems enhance flexibility in output information

  • Enhance smooth transition of decisions on the production

  • Improved customer relation and service delivery

  • Increased production and supply of the products

  • Easy to evaluation and monitoring stock of a firm

Koala chocolate information system should consist of data processing, dissemination of processed data, network system, hardware, and software. Therefore, efficiency will start from the input process, storage of information and output report on production.

3.0 System implementation scope

The aim of the project is to implement an effective management system that integrates information towards achieving proper decisions of the company. Thus, the system will provide an efficient management of inventory from the warehouse department to the point of the sales department.

2.1. Objective of the new system

The aim of implementing the information management system is to provide an effective system that will ensure integration of information and derive a greater scope of benefits to the firm. Therefore, the new system will provide information technology and functional Management information needs of the organization. The Management information system is set to channel input and output alongside the external environment in ensuring delivery of the business in the market.

2.3. Information gathering

The implementation of the information management system entails collection and analysis of data to find the needs of employees and organization at large. The primary data collection is from the I.T Department of Koala Company through a series of interviews from the sub-sections. Moreover, documentation of information will guide in the insight procedures to undertake in developing an efficient information system of the firm. Nonetheless, secondary Data is necessary for accommodating more innovations in increasing the competitiveness of the organization. Therefore, online references and books will provide advancement of skills to put in place. The rational decision making is important in procuring a logical methodology on information to the decision makers of the company. This information gathering will serve in the flexibility of planning process, Management Information system maintenance, and analysis of the effective system.

3.0. Implementation plan

Considering the information gathered, the plan of implementing an effective system will ensure all sections of the firm are included in the system. Therefore, the system will accommodate the key challenges of the firm on managing inventory. Nonetheless, the information system plan should prioritize on the multiple objectives of the firm and decisions. Thus, the I.T system developed should formulate a framework that influences the plan effectiveness. The implementation plan will identify the organizational technology need to achieve desirable goals and efficient mechanism of the firm. First, the firm needs to identify the hardware and software of the firm. Secondly, it is important to identify all requirements to accomplish the task such as the budget, risk analysis, and the software test plan. Third, is the identification of the main requirement of the effective system of the company? Fourth, is an effective training plan for staffs that will ensure skills require are transformed to the employees. A professional training mechanism will provide the skills to the employees in running the organization towards its goals. Finally, is the work plan that will guide in the implementation process of the project and the cost estimation of the project. Moreover, the plan will consider the time duration to avoid delay and time wastage in the process. The following is a work breakdown structure of effective management system of Koala chocolate firm.

Work Plan



Objective MIS

system Development

Software evaluation

Installation of wiring network


Software implementation


Test validity

Operational plan

system operation

efficiency of the system

identification of key benefits

Brainstorming of alternatives

Integrating data models



Employees operation

training employees

Managerial Decision

Monitoring of the system

Overall system evaluation

The following Gantt chart will guide in the time schedule of events.


Software evaluation

Installation of wiring network

Software implementation

Test validity

Efficiency of the system

Identification of key benefits

Brainstorming of alternatives

Integrating data models

Training employees

Overall system evaluation

3.1 Budget estimate

The financial expenses of implementing the new system will be financed by Company management. The funds include research and development, design costs, installation and training expenses.

Research and development

Hardware and software costs

Quality assurance

Developer charges

Installation Equipments

Employee Training

First phase Marketing



4.0. Communication Plan

The communication plan is to develop a strategy that reflects on the changes of a firm and provides the overall mechanism to coordinate the communication of information system. Therefore, the plan will identify the channel of communication, messages, and the standards. Hence, this framework will ensure the relevance and consistency of information of the firm. This plan will enable the management to make adjustment where necessary in running the flexible system of the firm. The aim of the communication plan is to provide an effective transition between the internal and external environment of the business. Nevertheless, the organization is able to develop a clear communication process that will ensure multiple information deliveries. The communication between the sales manager, inventory manager and the CEO will present continuous decision of the firm towards improving the competitiveness of the firm. Communication channels during the system implementation process will include emails, ongoing feedback, press releases, social media, and regular checkups.

5.0. Contingency Plan

The final strategy to promote the effectiveness of the management information system is to develop an alternative plan to support the transition process. Therefore, the flexibility of the initial strategy should accommodate any future change in the system to promote the efficiency of the system installation. The system implementation process will accommodate maintenance strategies for the system. The contingency plan will ensure test validity of the Information system.

6.0. Conclusion

Considering the traditional system of Koala Company, implementation of an advanced information system is essential. The new system will help in integrating all sections of the organization to minimize the daily manual interventions. Moreover, the new system will provide online transactions at the sales point. Finally, the system should be flexible in allowing any changes in the future growth of the business.

Work Cited

Joshi, Shivani. Management Information System. New Dezlhi: Centrum, 2011. Print.

Keith, Dennis. Management Information System. New Delhi: Random Exports, 2013. Print.

Mathur, Pallavi. Management Information System. New Delhi: Dominant & Distributors, 2012.