College Admission System Essay Example

]College Admission Information System[

Table of Contents

Introduction

This paper is designed to provide a high-level description of an information system of college admission process. It includes the following:

1) First a general description of the information system is provided which includes the title, overall function, and the users of an information system and what they are required to do with the information system.

2) An external view of the information system which comprises of the inputs, outputs, boundary, and information processing and storage that the system performs, and

3) An internal view of the information system including the particular information processors, information stores, and any networks within the information system.

1. General Description of the Information System

Consider a college who handles application of students who are submitting their applications through an online portal using the Internet. The college is required to evaluate the applications of students and then decide which students are eligible for the entrance test or not. Hence the evaluation process can be regarded as partially automated because once the applications submitted online by the student is checked by the system, it is then forwarded to the admission officer/admission supervisor for further evaluation of the applications. The selected candidates are then called for entrance test which is then evaluated by an experienced teacher, who is required to check the attained percentages and decide accordingly which students are eligible for final selection. Once this step is also performed the admission officer is required to finalize the selection letter of students which have been approved. After the completion of this step the admission supervisor is required to print the approved applications, admission officer will sign them and finally original will be filed in a cabinet and one copy will be mailed to student. At the end of this process the admission officer will also be required to update system with the status of applicants as approved or denied / pass or fail and publish them over the Internet on their college portal.

College Admission & Evaluation System (CAES)

General Description

A system for evaluating student applications submitted through an online portal via Internet.

Users (or Other Information Systems) and Functions

• Student Applicant — apply for an admission to college

• Student Rating Information System – provide guidelines and assessment criteria

Instance

A college which is offering admission in a particular field over the Internet

2. External Description of the Information System

This section will provide details of the inputs and outputs of the information system, the information processing performed by the information system, the information stored within the information system, and the system boundary.

• Application — personal details and educational details.

• Student Rating Information System – admission percentage and associated criteria

Result of Admission Application

Information Processing

Application Evaluation Information System

Information Stored

Student Application Details, Student Rating Details, Student Result, Signed Approval

System Boundary

This section provides an informal description of the boundary of the information system which includes the list of components which are inside the system and a list that are outside but interact with the system.

External (Outside) Components

• Student Applicant

• Student Rating Information System

Internal (Inside) Components

• Student Application Processor

• Attained Percentage Grid

3. External View of the Information System

College Admission & Evaluation System

Will Check Student Credentials

Student Rating Information System

College Admission Result

Student Applicant

Figure 1: External View of Information System

4. Internal Description of Information System

This section provides an internal description of the information system which includes the application processors, information stores, and any networks within the information system. Further it will also include the information and communication technologies which will be utilized for implementing the information processing, storage and communication required for the information system.

Application Processors

Application Evaluation Processor — human evaluating each application based on available data and then decides whether to endorse or not

Student Application Processor — computer receiving admission applications over the Internet gather student credentials and educational details and then finalize results.

Information Stores

Student Application Database — contains all the application and educational details.

Student Rating Database — contains the percentages and additional criteria required for admission process approved by the faulty.

Student Approval Filing Cabinet (for all approved loans) — contains approved and signed admission letters.

Networks

Connection with Applicant and Student Rating Information System is via the Internet

5. Internal View of Information System

6. Further Notes

With the help of ongoing advancement it is evident that with the passage of time the entire process will be completely automated and then there will be no human involvement in the process (universityofcalifornia.edu, 2013).

7. Reference

universityofcalifornia.edu. (2013). University of California. Retrieved August 14, 2013, from admission.universityofcalifornia.edu: http://admission.universityofcalifornia.edu/how-to-apply/apply-online/index.html