Bsbwhs504 manage whs risk Essay Example

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Manage WHS Risk

Assessment 1

  1. The basic principles of workplace incident, injury, and disease caution.

The following are the basic principles of workplace incident, injury, and disease caution

This is developing a strategic injury management plan to be used as a source of communication in the business

Raise awareness at management level

This is ensuring all the management within the business understands the importance of safety and health to every worker within the organization.


This is an effective injury management in that, it helps the managers to be in contact with the injured workers through the work cover of an employee in an organization.

  1. The systemic model proposed by James Reason

Swiss cheese model of accident causation is a model which is usually used in risk analysis and risk management in an organization. The model offers emergency service to the organization since it serves as a layered security to the risk formed due to hazardous effect thus acting as a single point of weakness.

  1. Five factors that may contribute to WHS issues in the workplace

Stress and burnout



Physical injury

Violence at work

  1. Risk rating matrix

This is a tool for risk evaluation which is used in determining the likelihood and the consequences of workplace health and safety hazards and also the risks. It is always presented either in table or graphic format. Risk rating matrix offers three standards, namely; low likelihood, low consequences, medium likelihood, medium consequences and high likelihood, high consequences.

  1. Difference between Acute and Chronic in injury causation

Acute injury is an injury associated with traumatic event while chronic injury is caused by overusing a particular part of the body for a long time.

  1. Physical agents causing occupational diseases


Biological agents causing occupational diseases


Animal blood or leather

Question 2

Three hazards;

Physical hazard

Chemical hazard

Psychological hazard

Three risks;

Hazard is any source of potential harm that causes human injury, damage property or business environment in the workplace while risk is any negative consequences that happens when exposed to hazard and it is usually unwanted.


The following are the main formal and informal communication and consultation processes and key personnel related to communication with regard to managing WHS risks

Audit and inspection records

Emails and memos

Individual and team meetings



Risk registers

Using interpreters and translators

Verbal briefings


Unlawful discriminatory practices

Discrimination against race, color, social origin

Discrimination against sex and gender


Political matters



Problems associated with using generic risk management tools and risk ranking process

The tools does not employ specific risks hence leads to out of date assessments.

The tools requires continuous adjustments and correction from the type of risk in order to confirm it is changes in the risk being managed making it a tedious management process


a) A code of practice can be gotten from the stipulated regulations within an organization or work place that governs all the operations within the firm.

Harm or consequences

Internal information/ Data available including how do you access?

External information/ Data available including how do you access?


Noises from machines can cause hearing problems, stress and annoyance to the workers

Can be access through checking the organization physical injury file

Access from auditors or inspectors records


Chemical hazards causes skin irritation, blindness and burns to the workers due to flammable solvents

Can be access through checking the organization physical injury file

Can also be access through Consumers Product Act or by using safety data sheet


Ergonomic hazard like poor sitting posture can lead to musculosketal system such as muscle problems and ligaments

It can be access by checking the organization injury file

Access through input from the workers and also through health meetings in the workplace


These leads to permanent disability or life threatening disease

Can be access by going through medical records of the workers

Can access by using job safety analysis


Ways organization can meet the requirements of WHS legislation

Organization can meet the requirement of WHS legislation by ensuring every employee is protected from all the hazards associated with the workplace.

It should also ensure that, all the employees are treated equally regardless of age, religion and all the factors that can lead to discrimination


Demonstrate an understanding of process

a) Injured at work

Employee should follow the below steps

Report the workplace injury immediately to his/ her supervisor.

Fill the employee questionnaire regarding illness or injury report.

To meet the Risk Management in the office of Human Resource in order to review his/her documents and also to file a claim concerning his/her compensation.

Final process is to ask post-accident drug testing from the risk management within the 24 hours of the incident.

b) How work flow and changes from work flow can cause WHS issues

Organization work flow such as using of noisy machinery can lead to health issues such as hearing problems to the workers.

Uses of chemicals within the organization can lead to environment issues such as environment pollution and also health hazards to the workers.


Red flags indicating culture problems

When only the leaders have offices

When the place is a dump

When nobody talks about the culture in the organization

When leadership demonstrates bad culture

When the company values are posted on every wall on the organization


  1. Work place policies and workplace procedures


Code of conduct

Recruitment policy

Health and safety policy

Workplace procedures include;

Monitoring the health of workers

Resolving the health of workers and the condition they are working on

Providing all necessary information to the workers and train them on their responsibilities

  1. Workplace systems

System services

Drivers for printers

System for preferences

Workplace processes

Receiving orders

Shipping products

Updating employee information

  1. Key points that should be covered in a company’s WHS policies and procedures

All the employees together with the employers to follow the rules since it completes the company

Discipline to be maintained and created in the company by the employees

With rules and procedures, the company can promote cooperate environment

Maintaining equality in the company, all people within the organization should follow the rule

Promoting harmony among the members of the company is another key point to be covered in a company’s WHS policies and procedures when following the law.


Functional areas that can impact on the management of WHS

Organizational culture

Staff supporting services

Question 12

Principles of a continuous improvement process in the systematic approach to managing WHS

Implementing risk management which will help in minimizing and control of possible risks in the workplace

Communication between the firm management and the employees is a factor which can help in improving ways of managing WHS in an organization


a) WHS Acts, regulations, codes of practice, standards and guidance materials that are relevant to Rhodes College operations, which operates only in Victoria.

Australian Capital Territory (ACT)

Work Health and Safety Act 2011

Regulations-Work Health and Safety Regulation 2011 Act

Codes-Act Codes of Practice

Northern-Territory (NT)

Work Health and Safety (National Uniform Legislation) Act 2011 (NT)

Regulation-Work Health and Safety (National Uniform Legislation) Regulation (NT)

Codes-NT Codes of Practice

b) The commonwealth WHS Act and regulation


An officer’s responsibilities in exercising Due diligence in Risk management

Understands all the matters concerning the WHS issues

Understands all the operations caused by hazards and possible risk within the PCBU operations

Ensure all the appropriate resources needed for WHS hazards and measures to be taken in eliminating risks are available

Monitor and review all the process in eliminating risk

Complying with an obligation under WHS Act and ensure the law is adhered to

Ensure that all the equipment used is safe and without risk to the people involved in the activity

Provide training and create awareness to the workers on safety measures concerning the risk and how to control them

Ensure Safety Net reporting process is practiced within the organization


Duty holder

Duty to ensure health and safety in the workplace

Duty to test

Duty to provide information

PCBU-Designer, manufacturer, supplier or importer

To ensure that designers, manufactures and importers are without risk which will and affect the safety of the workers.

Complying with WHS legislation

Reporting hazard and incident

PCBU-installation, construction or commission

PCBU should ensure the installation or construction within the organization is without risk which may hinder the safety of people within the organization

Providing training and appropriate instructions so that work can be carried safely

Inspection and verification of WHS


Industry standards controls for two workplace hazards


This is getting the rid of hazard from the workplace. For example the ergonomic hazard can get rid of by eliminating all the uncomfortable chairs from the employees working environment.


This is replacing a less hazardous chemical from the powerful one. It is always applicable in chemical hazards which lead to skin irritation or blindness.

Physical hazards

Physical hazards like machinery noise which causes the hearing problem to the workers, the organization should administer hearing protection to the workers to limit the health issues on their workers


Methods that can be used to identify, assess and control WHS hazards and risks in a workplace

Elimination of the hazard


Engineering control


Instructing workers and training them on the safest ways to handle things at work

Using personal protective equipment and clothing


Advantages and disadvantages of using questionnaires as a WHS information gathering tool


They are the most cost-efficient tool when gathering a quantitative data

Questionnaires always gives a speedy results, it is a faster tool when giving analysis of the observation

It is scalability in that; the information can be gathered in short time possible

It gives the best anonymity and privacy since the data obtained are more accurate.


It leads to dishonesty since the respondents cannot give the true information

Too many questions in the questionnaire lead to difficulties when analyzing them

It leads to difference in understanding and interpretation when analyzing the data

It leads to lack of capitalization


Access information and data on WHS hazards and risks

Source of information

Information relevant to hazard industry

Risk assessment form and hazard hunks

Risk management in office of Human Resource.

Investigation reports.

Minutes of meeting work procedures.

Organizational compensation data

Maintenance record

insurance records

Manufactures manuals Manufactures specifications

Employee handbook

Hazard reports

Material safety data sheets


Risk analysis worksheet-heat and burns

Organization data for example

Insurance records

Enforcement notice and actions

Workers compensation data

Reports and audits

Heat and burns

Workplace inspections

Manufactures manuals Manufactures specifications

Employee handbook

Hazard reports

Material safety data sheets

Pushing and pulling

Survey using questionnaires and interviews

Employee handbook

Maintenance records

Job safety analyses and risk assessment data filled prior to the incident

Insurance records of the worker

Bullying and stress

Risk it cause


Chemical hazard

Skin irritation

Organization to use less powerful chemicals rather than the hazardous one in order to limit skin irritation among the workers

Gloves to be administered to workers indulging in harmful activities


Eye protection to be administered to lower the risk of blindness in the company.

Examples of the organization’s WHSMS that identify hazards and potential hazards

Health monitoring

RTW and injury management

Piece of evidence supporting WHSIS objectives are being supported during the risk control

Document and communicates and other relevant procedures, policies, processes and systems

Description of a duty holder, job role and their duties

Job position-data and database assistant

Job role and duties

Understanding various master reporting work together with individual project and data assistant working plans

Understanding relevant part of data and their respective indicator sheets

Working with monitoring and evaluation coordinator to ensure all the master reports working plan for each data from the field has reach on time in office so that it can be processed and analyzed for program quarterly reports

Translating data assistant work plans to sheets such as RC, ARC and NC in each targeted area every year and in every season

Providing and ensure every monitor officer and every field staff has a copy of targeted sheets and ensuring every person has understand what is inside the targeted sheet plus the area covered in every season, month and year

Distributing correct reported forms to every individual in the field and ensure all they are filled correctly and accurately and submitted in time

Confirming and verifying accuracy of data obtained from the field staff and prepare monthly report documents in order to resolve questions or missing data in the document

Liaise with the logistic department in order to get updates of all the farm inputs sent to the field

Be aware of all the importance meeting programs targets that require accurate and clean data

Summarizing data accurately and come up with a good analytical report concerning the project

Providing weekly and monthly reports to monitor and evaluation officer on progress of the work alongside the challenges or delays experienced during the field

Ensuring all the data obtained is being converted to soft copy tracking system

Store data both the hard and soft copies in a well-organized manner for easy retrieval

Generating the statistical procedures to be used in analyzing data

Liaise with the communication staff to ensure all the posters and learning materials needed in the field are printed on time and reached the field on time

Safe Operating Procedure, Risk Register

Identified risks

Root causes

Potential responses

Response owner



Farm inputs may not be available on time

Long distances between the organization company and the field where the data is being obtained

Transport all the necessary farm inputs prior before the day to be used by the field team

Organization manager


Data collected may not be accurate

Poor quality method used in data collection

Upgrade on better methods used

Monitoring and evaluation

Risk analysis report

Resources reviewed for the hazard were employer records, manufactures manuals and specification and organization data such as insurance records and compensation for the employee.

A potential risk to the employee was skin irritation, heat and burns, muscle problems, eye and hearing problems due the hazard agents. The control measure that was administered is the substituting the more harmful chemical with the less hazardous one.

Work cited

Bahn, Susanne. «Workplace hazard identification and management: The case of an underground mining operation.» Safety science 57 (2013): 129-137.